Receipts, bank transactions and one export for your accountant

Why it costs so much time afterwards

The work is not the typing, it is the looking up. A card payment says only “Card terminal 12:41”, a receipt in your coat pocket has faded by April, and which of that Tuesday's two fuel stops was for business is anyone's guess by then. Every month you leave for later makes the eventual evening longer.

Step 1 — Import your bank statement

Download a CSV export for the period from your bank and select it in Pompie. You see what is about to happen first; nothing is stored until you confirm.

• Recognised formats: ING, Rabobank, ABN AMRO, Knab, ASN/SNS/RegioBank, Revolut and bunq.
• Bank not listed? Any CSV file with a date column and an amount column is read as well.
• You get a preview first: how many rows are new, how many are duplicates and how many could not be read.
• Transactions you imported before are skipped, even when the periods overlap.
• If something went wrong, one click undoes the whole import right away. Rows that already carry a receipt are kept.
• No bank connection needed: a CSV file asks for no credentials and gives Pompie no access to your account.

Step 2 — Add a category

An imported row is not a booking yet. Giving it a category is what makes the overview usable for your VAT return and your accountant — and shows you where the money actually goes.

• Pick a category per transaction. The category list is yours and you edit it in settings.
• If an expense belongs to a specific assignment, link the transaction to that client.
• Filter by period and by income or expenses, so you can work through what is still open.

Step 3 — Match receipts to the right payment

Drop your receipts into the web app — JPG, PNG, WebP, HEIC or PDF, up to 15 MB each. They all land in one list, with the ones not yet booked against anything at the top.

• Pompie looks for the payment: under “Possibly this payment” you get the bank transactions that fit on amount and date.
• Paid cash, or no bank row yet? Book the receipt as an expense of its own.
• Already entered the expense yourself and the same payment arrives from the bank later? Merge the two: the receipt moves to the bank transaction and the duplicate row disappears.
• With the mobile app you photograph a receipt the moment you get it. Text recognition then runs on your phone: amount, merchant and date are filled in, and the raw text of the receipt never leaves your device. You review what was recognised before it is saved.

Step 4 — Export everything at once

At the end of the quarter or the year you do not send your accountant a spreadsheet plus a folder of loose photos, but one file in which the two are attached to each other.

• You get an Excel file (.xlsx), not a bare comma-separated list.
• You choose which columns go in: date, amount, category, description, counterparty, IBAN, client and more.
• Turn on “group by month” and each month gets its own tab.
• Export exactly the period, type or category you need — the same filter you use on screen.
• Tick “include receipts” and you download a zip holding the spreadsheet and the receipt files together. Every row points at its own file, so your accountant can go from amount to proof in one click.

Step 5 — Set money aside for tax

Not everything that lands in your account is yours. As a freelancer you reserve part of it for income tax, something for your pension and something as a buffer; doing that per invoice means no surprise at tax time. Pompie works it out for you on every paid invoice.

• Set once what part of your work you set aside: for example 35% for income tax, a fixed amount per month for pension and 10% as a buffer.
• On every paid invoice you see what is yours and what to transfer to your savings account.
• Business travel in your private vehicle is deductible from profit at € 0.25 per kilometre in the Netherlands in 2026. Mileage you invoice is turnover. Pompie accounts for the mileage deduction when splitting your income; this is not a separate tax exemption on your invoice.
• VAT always sits apart and is never part of the percentages — that money was never yours.
• The Money tab shows the split for the whole month, including invoices you still have to send.

See it in Pompie

Short films without sound, with the explanation on screen. Everything you see is demo data.

Frequently asked questions

Sources

• Belastingdienst — Business use of a private vehicle in 2026 (Dutch)

Read next

• Mileage tracking for self-employed professionals
• Creating invoices as a self-employed professional
• Hours tracking for self-employed professionals