Invoicing as a self-employed healthcare professional
Pompie is for self-employed professionals in every sector who work on location. This page covers the additional considerations for healthcare work. A ‘healthcare invoice’ is not a separate invoice type: you create a standard business invoice and remain responsible for its VAT treatment and final contents.
The same invoice requirements as other businesses
An invoice generally needs the full names and addresses of supplier and customer, your KvK and VAT numbers, invoice and supply dates, a unique sequential invoice number, a clear description, and the amounts and VAT treatment. Check the current requirements with the Dutch Tax and Customs Administration.
Healthcare work is not automatically VAT-exempt. It depends on the service, your professional qualifications and your agreement with the client. Pompie does not decide this for you; check with your accountant or the Dutch Tax and Customs Administration.
How Pompie solves it
- Worked hours, kilometres and procedures from your calendar automatically become invoice lines.
- Pick a template with your own logo, branding and sequential numbering.
- A SEPA scan-to-pay QR and one selected VAT treatment for the complete invoice.
- Send the PDF per client, see when it was emailed and mark it as paid.
- Compare bank transactions imported from ING, Rabobank, ABN AMRO and others with your outstanding invoices.
Frequently asked questions
Do I charge VAT as a healthcare locum?
Not automatically. The exemption depends on the specific service, your qualifications and the agreement with your client. Pompie does not decide this. You select one VAT treatment for the complete invoice and can add any legally required exemption wording to the invoice notes. Check with your accountant or the Dutch Tax and Customs Administration.
Can I invoice each client separately?
Yes. Pompie groups your shifts per client and creates a separate invoice for each one within your chosen numbering sequence.
How do I get my kilometres onto the invoice?
Link your (automatically recorded) trip to the shift; the travel costs appear as a separate invoice line.
Sources
Invoices that are nearly done
Your shifts, hours and kilometres become invoice lines. You review, pick your template and send.
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